License Allocations

To see who was allocated which license, when, and for how long, open License Allocations. The report lists one row per allocation, with its start and end time, when a license server allocated (granted) a license to a user. It gives you an overview of the allocation and consumption of your named licenses.

Before you begin

Confirm these prerequisites:

• Your license manager reports license grants. Not all vendors provide this data.

To open License Allocations, select Navigation (the grid icon in the OpenLM Platform header), then Licenses and Features, then License Allocations.

For related tasks, see License Servers and Licenses.

What you can do with allocation data

License Allocations help with the following:

• Auditing and compliance
• Troubleshooting and user support
• Historical usage tracking

Note

OpenLM Platform keeps ended allocations for a limited period and then deletes them automatically. For session-level check-out history across all license types, see the License Activity report in Usage.

Filter allocations

To find an allocation, search or filter the Allocations table, a single view of allocation records.

The following screenshot shows the Allocations report.

The Allocations report, with one row per license allocation.

General filters

Select the filter toggle button to show filter drop-down lists in the column headers, then refine the data:

• Server Name: Filter by license server
• Vendor Name: Filter by software publisher
• Feature Name / Product Name: Filter by specific tool or module
• License Type: Filter by the license models in your data, for example floating or named user

Turning the filter toggle off clears the selected filters.

Next to the date picker, the always-visible Include Obsolete check box (selected by default) controls whether allocations that have already ended appear. Clear it to see only active allocations.

Time range filters

Use the Allocations Start/End Time filter to select:

• Quick ranges (last 7, 30, 60, 180, or 360 days)
• Custom range for a specific date span using the calendar picker

Understand the allocation table

Each row is one license allocation. To read an allocation, check these columns:

• Server Name: License server that granted the allocation
• Vendor Name: Software publisher
• Feature Name: License feature allocated
• Product Name: The product the feature belongs to
• License Type: Type of license allocated
• Feature Version: Version of the licensed feature
• User Name: User the license was allocated to
• Allocation Start / Allocation End: Timestamps for the allocation period. Allocation End stays empty while the allocation is active

You can sort the table by Allocation Start or Allocation End. If a license server is turned off, its open allocations receive an estimated end time. Deleting a server removes its allocation records.

Use the search box to highlight matching records. Use the page controls to navigate large datasets.