Leading West Coast
270 users located across 15 different sites
3:1 ratio of users to licenses
“IT had no visibility as to what was going on, i.e. they didn’t (couldn’t) know how many licenses were currently in use and by whom.”
Original Acquisition of OpenLM
Geospatial and CAD software tools form an essential part of the transport design toolkit. We spoke to their Systems Administrator about how they manage licenses at their organization. He discussed how they invested in OpenLM about 4 years ago, following a 30-day trial and a brief extension needed to complete a compelling case to present to management. They evaluated several other products before they made their decision. OpenLM was chosen because it had all the features that were needed to manage their software portfolio. Another factor that helped the decision was its competitive pricing. The current installed version of OpenLM is fulfilling their requirements. Their representative does admit that they do need to upgrade, and is planning to do so in the near future, hopefully to benefit from additional features available in the new release.
User Base and Software Portfolio
“OpenLM saves us an incredible amount of time.”
There is about a 3:1 ratio of users to licenses, with no more than 100 licences for the most essential products. Most of the software licenses are governed by software license manager FLEXlm, although PTV uses Wibu’s Codemeter for managing their licenses.
Why a License Management Tool was needed
- Users would contact IT about license availability, as they were getting denials and had no idea of when a license would be made available to them.
- When management queried how efficiently licenses were being managed, which they did regularly, the system administrator would have to invest a lot of time and effort in collecting the data in order to give a full and accurate answer.
- IT themselves could not identify how many licenses from the pool were in use and who was actually using them, because the vendor products did not provide that visibility.
- Each vendor’s licenses had to be managed independently; there was no overarching view of what was happening with the licenses in general. This also involved remembering which license manager came with which software and how it worked.
With challenges like this, it was clear that a better solution was needed, and the marketplace was searched for suitable products, of which OpenLM was one. Testing and evaluation made it the choice for this organization.
How has OpenLM benefited the Company?
The systems administrator stressed how the removal of all the manual work done previously because of inadequate reporting saved an incredible amount of time. There were cost savings too, because it was easy to identify unused licenses and optimize the license portfolio.
We would like to thank the system administrator for granting us this interview and giving us some insights into how OpenLM plays its part at this specialist engineering company.
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