Name: Shadow Licensing Uncovered: Smart Control for Unmanaged Software
Start: 2026-02-04T10:00:00+00:00
End: 2026-02-04T17:00:00+00:00
Location: OpenLM

BambooHR license management with OpenLM

BambooHR is a leading cloud-based Human Resources Information System (HRIS) designed to manage employee data, payroll, benefits, and hiring. Monitoring BambooHR usage is essential for organizations to optimize their software spend, particularly as workforce sizes fluctuate and subscription costs scale with employee counts.

OpenLM helps monitor these assets by providing visibility into user activity and access patterns. By tracking actual engagement with the platform, OpenLM allows organizations to validate their subscription counts, ensuring they are only paying for active, necessary user profiles.

BambooHR

What is BambooHR licensing: An introduction

BambooHR is a SaaS (Software as a Service) platform that centralizes employee information. Unlike on-premise legacy HR systems, BambooHR is hosted in the cloud and accessed via web browsers or mobile apps. It serves as the single source of truth for workforce data. A common challenge with HRIS platforms is the accumulation of “zombie” accounts—profiles of terminated employees or contractors that remain active in the system, inflating the subscription cost unnecessarily.

Licensing schemas of BambooHR

BambooHR typically operates on a Per Employee Per Month (PEPM) subscription model. This means the monthly cost is directly tied to the number of active employee records in the system, regardless of how often those employees log in.

The optimization challenge lies in accurate headcount management. Organizations often overestimate their active user base or fail to deactivate users immediately upon termination. Without precise usage data, companies may continue paying for “Active” employee records for staff who have left the organization or for external contractors who no longer require access.

OpenLM’s solution for BambooHR license optimization

OpenLM provides a centralized solution for tracking SaaS application usage, including BambooHR. By connecting to the BambooHR API, OpenLM retrieves user activity logs to report on login frequency and inactive accounts.

OpenLM capability	Value for BambooHR licenses
Inactive account detection	Identify users who have not logged into BambooHR for an extended period. This helps flag potential “zombie” accounts of former employees that need deactivation.
License right-sizing	Compare your purchased employee count against the actual number of active users, providing data to negotiate better terms or reduce subscription tiers during renewal.
Activity monitoring	Track usage trends over time to understand adoption rates of self-service features (e.g., time-off requests, performance reviews) across different departments.
Centralized visibility	View BambooHR usage alongside other SaaS and engineering software assets in a single dashboard, simplifying IT asset management.

OpenLM advantages for BambooHR license usage monitoring

OpenLM offers distinct advantages for SaaS management by bringing engineering-grade precision to HR software monitoring. While BambooHR’s own reports focus on HR metrics (turnover, retention), OpenLM focuses on the operational efficiency of the software itself.

By surfacing data on “Last Login Time” and user activity trends, OpenLM empowers IT and HR administrators to maintain a clean, cost-effective user directory. This ensures that the organization pays strictly for the current, active workforce, eliminating the hidden costs of dormant accounts and unmanaged growth.

Delivering impact at every scale