Name: Shadow Licensing Uncovered: Smart Control for Unmanaged Software
Start: 2026-02-04T10:00:00+00:00
End: 2026-02-04T17:00:00+00:00
Location: OpenLM

Calamari license management with OpenLM

Calamari is a modern, cloud-based Human Resources solution focused on simplifying leave management (PTO) and time and attendance tracking. It is widely used by Small to Medium Businesses (SMBs) and rapidly growing tech companies to automate workforce management.

Monitoring Calamari usage is crucial because its cost structure is directly tied to the size of the workforce. As companies scale, it is common for the number of paid “seats” to outpace the actual number of active employees, leading to silent budget wastage. OpenLM provides the necessary oversight to ensure your HR software spend aligns perfectly with your active headcount.

Calamari

Introducing the platform: What is Calamari?

Calamari operates as a modular HR platform, primarily consisting of two distinct products that can be purchased separately or together:

Leave management: Handles holiday requests, sick leave, and absence calendars.
Clock in / Clock out: Manages time tracking, timesheets, and attendance verification (often using beacons, QR codes, or mobile apps).

Because Calamari is often integrated with tools like Slack, Jira, or Google Workspace, users may interact with it passively. This can sometimes obscure who is genuinely active in the system versus who simply has a provisioned account that is no longer needed.

Licensing schemas of Calamari: What you must know

Calamari utilizes a per-user-per-month subscription model. The pricing is typically tiered based on the number of employees and the specific modules enabled (e.g., paying for just “Leave” vs. “Leave + Clock in”).

Modular costs: You pay a specific rate per employee for each module. If an employee only needs to request time off but not track hourly work, they might not need the “Clock In” module, yet organizations often blindly assign full licenses to everyone.
Headcount sensitivity: Since billing is based on the number of active profiles in the system, every “zombie” account (a former employee or contractor whose profile wasn’t deactivated) directly increases the monthly invoice.

OpenLM’s solution for Calamari license optimization

OpenLM connects to the Calamari platform to provide a clear, data-driven view of how the software is being utilized. By analyzing activity logs and user status, OpenLM helps IT and HR administrators maintain a lean subscription.

OpenLM capability	Value for Calamari licenses
Inactive user detection	Identify users who have not logged in, clocked in, or requested leave for a significant period. These often represent former staff or contractors whose accounts were overlooked during offboarding.
Module-level optimization	distinct visibility into which users are actively using the “Time & Attendance” features versus those who only use “Leave Management.” This data can help you downgrade specific users to cheaper, single-module plans if applicable.
Headcount verification	Automatically cross-reference your paid Calamari user list against your Active Directory or primary HR record to spot discrepancies immediately.
Usage trending	Visualize adoption rates over time. If you deploy Calamari to a new department, OpenLM can track if they are actually adopting the tool for time tracking as mandated.

OpenLM advantages for Calamari license usage monitoring

OpenLM provides a “single pane of glass” for managing SaaS subscriptions, applying the same rigor to HR tools as it does to expensive engineering software.

Eliminate “zombie” spend: The most immediate ROI comes from identifying and removing users who are no longer with the company. OpenLM automates the discovery of these accounts.
Unified asset management: Instead of logging into Calamari, BambooHR, and Jira separately to check for usage, OpenLM aggregates this data. This is particularly useful for IT Directors who need to audit software spend across the entire organization.
Proactive renewal data: When your subscription comes up for renewal, you will have a precise report showing exactly how many users were active over the last year, giving you the confidence to renew for the exact number of seats needed, rather than a “safe” over-estimate.